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Build your inventory by adding products with proper pricing and stock management.

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1

Product Information Basics

Each product needs these key details:

  • Product Name: Clear, descriptive name
  • Barcode/SKU: For scanning and tracking
  • Category: Organize your inventory
  • Buying Price: What you pay suppliers
  • Selling Price: What customers pay
  • Stock Quantity: Current inventory level
  • Low Stock Alert: Reorder threshold
  • Expiry Date: For perishable items
2

Access the Product Form

To add your first product:

  1. Click on "Inventory" in the sidebar
  2. Click "Products" from the inventory menu
  3. Click the "Add New Product" button
Add Product Now
3

Complete Product Information

Here's an example of a properly filled product form:

Basic Details
Product Name:
Premium Coffee Beans 500g
Barcode/SKU:
001234567890
Use existing barcode or create unique ID
Category:
Beverages
Description:
Premium Arabica coffee beans, medium roast
Pricing & Stock
Buying Price (KES):
800.00
Selling Price (KES):
1200.00
Current Stock:
25
Low Stock Alert:
5
Alert when stock reaches this level
Automatic Profit Calculation

Based on the example above:

  • Profit per unit: KES 1,200 - KES 800 = KES 400
  • Profit margin: (400 ÷ 1,200) × 100 = 33.3%
  • Total stock value: 25 units × KES 800 = KES 20,000
4

Optional Details

These fields help with better inventory management:

Expiry Date:
2025-12-31
For perishable products
Packaging Type:
Packets
Units, Packets, Bottles, etc.
Product Image:
Upload image file
Helps with identification
Supplier:
Select existing supplier
Link to supplier for reordering
5

Save Your Product

Complete the process:

  1. Review all entered information
  2. Ensure selling price is higher than buying price
  3. Click "Save Product"
  4. Verify the product appears in your inventory list
Important: Make sure your selling price covers costs and provides reasonable profit. The system will warn you if selling price is lower than buying price.

Next Steps

With products in your system, you can now:

View All Products
Next: Bulk Import
Previous: Customers
Next: Bulk Import
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